Jobs / Capital Campaign Project Manager

Capital Campaign Project Manager


Are you a skilled Campaign Project Manager who believes in lending your skills to end hunger? If so, consider being the Capital Campaign Project Manager for the San Francisco Marin Food Bank.  The SF Marin Food Bank is comprised of a dedicated team of approximately 150 staff working collaboratively to provide close to 50 million pounds of food to over 210,000 people in the Bay Area – a region where 1 in 5 people are at risk of hunger. We are currently looking for a Capital Campaign Project Manager to help with overseeing a complex, multi-channel fundraising campaign that delivers against department objectives. See job description below and apply today if you would like to join us in our mission to end hunger.

The Campaign Project Manager plays an essential role in the San Francisco-Marin Food Bank’s capital campaign. In partnership with the Campaign Director, the Specialist will provide the full range of day-to-day project coordination for the campaign, including scheduling meetings, managing, and documenting campaign moves, and developing proposals, briefs and other materials. The Manager will own the critical tasks associated with driving the campaign donor pipeline through the solicitation cycle. This position is an ideal opportunity for a thoughtful, organized, strategic project manager with development experience in a nonprofit organization who wants to be part of a fundraising campaign that will change the Food Bank’s history.

Project Management

  • Manage the timeline and execution of all campaign activities, maintaining priorities, helping to prepare solicitors, and tracking all moves in Raiser’s Edge.
  • Schedule and secure regular donor meetings for the Campaign Director and leadership team
  • Ensure prompt and comprehensive documentation of all donor solicitations and strategies.
  • Prepare proposals, pitch decks, briefings, letters, and prospectus updates as needed.
  • Manage and execute campaign communications activities, including print and digital collateral and stewardship outreach
  • Administer weekly campaign meetings, and quarterly meetings of the Development Steering Committee
  • Schedule bi-weekly core cabinet calls and maintain regular communications with all campaign cabinet members.
  • Organize and administer strategic cultivation and stewardship activities, including tours, Zoom chats, donor outreach communications, dinners, salons and cultivation events.
  • Prepare weekly updates and campaign results reporting.
  • Provide queries and reports as requested by the campaign team, in order to track and analyze progress, and ensure the meeting of campaign goals.
  • Assist with developing budget, goals, and analyzing results.

Gift Processing

  • Manage the complete campaign gifts processing and acknowledgement process, ensuring proper documentation and recording of gifts and pledges in Raiser’s Edge
  • Manage gift acknowledgements, thank you calls and notes.
  • Track gifts and pledge payment progress; prepare cash flow reports
  • Provide cross functional backup to team members when needed, i.e. or database management.
  • Perform other duties and participate in special projects as needed.


  • You have a bachelor’s degree or equivalent
  • You have two–three years of demonstrated success in nonprofit fundraising, database management or gift processing, or donor relations.
  • You are organized and adept at proactively delivering outcomes on a timeline
  • You are detail-oriented and an expert proofreader
    You have at least two-three years’ experience with Raiser’s Edge or other advanced donor databases
  • You have an analytical mind, organizational skills, and attention to detail.
  • You excel at multi-tasking, goal setting, accountability and workload prioritization
  • You have excellent written and verbal communication skills and ability to work independently and as a team
  • You are proficient with MS Office, including advanced Excel, publishing and presentation software
  • You are able to handle sensitive and confidential information appropriately and with discretion

(The physical and environmental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)
ENVIRONMENT: Standard office
FINGER DEXTERITY: Requires typing on standard computer.
TALKING: Ability to speak on phone and face to face.
HEARING: Able to hear average or normal conversations and receive ordinary information.
REPETITIVE MOTIONS: Frequent and regular movements using the wrists, hands, and fingers.
AVERAGE VISUAL ABILITIES: Average, ordinary, visual acuity necessary to view computer screens and documents.

REASONING ABILITY: Ability to apply principles of logical or scientific thinking to a wide range of intellectual and practical problems. Ability to interpret instructions.
MATHEMATICS ABILITY: Ability to perform basic math skills, use decimals to compute ratios and percentages, and to draw and interpret graphs.
LANGUAGE ABILITY: Fluency in English. Demonstrated excellence in writing and editing.
SALARY: Competitive pay based on qualifications and experience
BENEFITS: Medical, dental, life, long-term disability, and 403(b) retirement plan with employer base and matching contribution. Generous holidays, vacation, and sick time.

The San Francisco-Marin Food Bank is an Equal Opportunity Employer.


San Francisco Marin Food Bank
Karen Amos