Jobs / Grants Coordinator

Grants Coordinator

Description

Founded in 1950, St. Anthony’s is the most comprehensive safety net service center in San Francisco, directly providing food, clothing, medical care, addiction recovery services, and access to technology, job training, and other critical resources to the community. Every day we support and are supported by thousands of San Franciscans. Everyone who comes through our doors joins the St. Anthony’s family and helps us create a future where all people flourish.

PRINCIPAL RESPONSIBILITIES:

Under the direct supervision of the Director of Development, the Grant Writer is responsible for managing a comprehensive grants program at St. Anthony’s, conducting the full range of activities required to prepare and submit timely, accurate, compelling, polished proposals (including budgets) to foundation, corporate, and government sources. This includes tracking program department funding needs and strategy; prospect research; maintaining the calendar of grant applications; project management for grant applications; writing, preparing, and submitting Letters of Interest (LOIs) and grant applications; calendaring, tracking, and submitting grant reporting on grant deliverables; tracking all documents and program information required by funders; maintaining grants tracking, filing, and database entries; summary of awarded applications & project management of award signature process; developing and fostering relationships with public and private grant makers; and ongoing funder communications in collaboration with program teams.  Provides development support, in a team environment, with other fundraising and department initiatives and activities.

MAJOR DUTIES:

  • Responsible for tracking of programmatic funding needs and grants fundraising strategy for St. Anthony’s programs.
  • Collaborates closely with Service Leaders, Chief Operating Officer, Chief Executive Officer and Chief Development Officer; Communicate regularly with staff funded projects and participate in program discussion with other staff to develop ideas and strategies for developing new prospects and programs or activities
  • Research prospective grant sources (private, corporate and government) compatible with St. Anthony’s mission, values, and programs in support of the agency’s strategic and program goals and calendaring those prospects into the Grant Writing Plan.
  • Attend bidder conferences and grant application training sessions hosted by funders, as necessary.
  • Coordinate the development of grant requests by establishing timelines that outline tasks, assignments, and deadlines; meet all deadlines; facilitate timely communications with program leadership; collect grant submission materials from Programs and Finance verbally and in writing.
  • Draft and edit high quality, compelling LOI’s, grant proposals, grant reports, and acknowledgement letters.  Special attention should be made in checking for completeness against grant instructions, spelling, grammar, and style; and to ensure compliance and regulatory requirements.
  • Research and collect data and study findings to support grant proposals and reports.
  • Format agency and departmental budgets to meet grant sources’ budget requirements. Copy, collate, package, and submit final grant materials per grant instructions, and within funder deadlines.
  • Respond to inquiries from funders and programs strategically and in a timely manner based on guidance of the Chief Development Officer.
  • Establish and maintain positive and professional working relationships with private grantors, corporate funders, and governmental agencies.
  • Ensure timely distribution of grant stewardship touchpoints (e.g., cards, tour invitations, periodic program updates, and award recognition).
  • Provide stewardship to current funders based on guidance of the Chief Development Officer.
  • Reviews, summarizes, and tracks data on grant awards received in database and file formats. Works with Finance and Learning & Evaluation teams to prepare timely acknowledgement letters and accurate reporting.
  • Oversee and track all grant milestones including, but not limited to; proposals in development, proposals submitted to funders, proposals that have been issued or canceled, deliverable deadlines, communication and awards, in donor tracking software, ensuring that all content is complete and up to date at all times, and that calendar reminders are set up in Raiser’s Edge.
  • Establish and maintain positive relationships with St. Anthony’s program directors and staff.
  • Perform other duties as assigned, including providing support for media and donor visits, assisting with special events, and general support to the work unit as directed.
  • Attend regular Development team meetings
  • Adheres to the guidelines of the SAF Safety Program.
  • Complies with SAF’s goals and the SAF Statement of Values.
  • Availability for occasional evening and weekend work.

MINIMUM QUALIFICATIONS:

  • Excellent writing and editing skills; must have impeccable grammar, spelling, and composition skills.
  • Ability to use stories, compelling writing, and salient data to communicate complex issues and programs.
  • BA or equivalent experience; preferably with a degree in liberal arts, social science, or other writing-heavy subject matter.
  • Minimum two years of related experience/skills required (outstanding applicants with other relevant experience/skills such as journalism, project management, and/or academic research will be considered).
  • Ability to work well independently; have strong strategic thinking skills.
  • Ability to interpret complex grant funding requirements, submissions, and budget projections.
  • Ability to prioritize, organize, manage multiple tasks to meet specific deadlines, and readjust priorities as changes happen.
  • Ability to understand and develop budgets in Excel to support proposals required.
  • Able to work across departments and coordinate team efforts in a timely, friendly, and effective manner.
  • Knowledge of Microsoft Office and Teams required; Familiarity with databases preferred (Raiser’s Edge particularly preferred).
  • Commitment to social justice issues and to SAF’s Statement of Values

Qualifications

Behaviors

Preferred
  • Team Player: Works well as a member of a group
  • Loyal: Shows firm and constant support to a cause
  • Functional Expert: Considered a thought leader on a subject
  • Enthusiastic: Shows intense and eager enjoyment and interest
  • Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well
  • Dedicated: Devoted to a task or purpose with loyalty or integrity

Motivations

Preferred

  • Job Security: Inspired to perform well by the knowledge that your job is safe
  • Work-Life Balance: Inspired to perform well by having ample time to pursue work and interests outside of work
  • Self-Starter: Inspired to perform without outside help
  • Growth Opportunities: Inspired to perform well by the chance to take on more responsibility
  • Goal Completion: Inspired to perform well by the completion of tasks
  • Ability to Make an Impact: Inspired to perform well by the ability to contribute to the success of a project or the organization

Details

Company
St. Anthony's
https://www.stanthonysf.org/
Contact
Jennifer Singh
jsingh@stanthonysf.org
Location
San Francisco, CA